IRP / Add Vehicle to Existing IRP Fleet -- Illinois v1

Active -- Illinois Secretary of State

Basic Process Information

This process is used to add a vehicle to an existing Illinois IRP fleet.

Active

Category: IRP
State / level: Illinois
Responsible agency: Illinois Secretary of State
Processing method: Online
Estimated processing time: 10
Official website: https://test.com
Internal notes: Internal notes test

Steps

Choose a standardized business function for each step. The same function can be reused by IRP, IFTA, and other processes, while the title, instructions, fields, documents, and rules remain specific to this version.

View available step types

Function	What the manager can do
Process description	Show the configured process description and customer request script.
Process overview	Show all required case information and documents.
Required information	Collect configurable case information fields.
Required document upload	Upload the supporting documents required by the process.
Checklist	Complete the administrator-defined manual checks for this process.
Form preparation	Follow the configured instructions to prepare and save the agency application.
User review / approval	Require independent manager approval; the reviewer is assigned on each case.
Output documents / credentials	Store documents, identifiers, credentials, and other information received as the result of the process.

Kind	Title	Information block
Process description	Process description	Information block - "Information block"
Process overview	Process Overview	Information block - Process overview
Required information	Req. Info	Information block - req. info
Required document upload	Req. Docs	Information block - Req. Docs
Form preparation	Form Instructions	--
Checklist	Checklist	Information block- Checklist
User review / approval	User review	Information block - User review
Output documents / credentials	Output docs	Information block - Output docs

Required fields

Choose an existing field to reuse its configured type and sensitivity. If the catalog does not contain what the process needs, create a custom category or field.

Category	Name	Type	Required	Sensitive
Company Information	Legal company name Value could be taken from database	text	yes	no
Company Information	EIN / Tax ID Value could be taken from database	text	yes	yes
Company Information	USDOT number Value could be taken from database	text	yes	no
Company Information	MC number Value could be taken from database	text	no	no
Company Information	Business address Value could be taken from database	address	yes	no
Company Information	Mailing address Value could be taken from database	address	yes	no
Company Information	Company phone number Value could be taken from database	phone	no	no
Company Information	Owner name Custom	text	yes	yes
IRP Account Information	Firm number Value could be taken from database	text	yes	no
IRP Account Information	Fleet number Value could be taken from database	text	yes	no
IRP Account Information	Supplement number Value could be taken from database	text	no	no
IRP Account Information	Registration year Value could be taken from database	number	yes	no
Vehicle Information	VIN Value could be taken from database	text	yes	no
Vehicle Information	Unit number Value could be taken from database	text	yes	no
Vehicle Information	Year Value could be taken from database	number	no	no
Vehicle Information	Make Value could be taken from database	text	yes	no
Vehicle Information	Vehicle type Value could be taken from database	text	no	no
Vehicle Information	Axles Value could be taken from database	number	yes	no
Vehicle Information	Empty weight Value could be taken from database	number	yes	no
Vehicle Information	Requested registered weight Value could be taken from database	number	yes	no
Vehicle Information	Purchase date Value could be taken from database	date	yes	no
Vehicle Information	Purchase price Value could be taken from database	number	yes	yes
Vehicle Information	Fuel type Value could be taken from database	text	yes	no
Vehicle Information	Current odometer Value could be taken from database	number	yes	no
Safety Carrier Information	USDOT number Value could be taken from database	text	yes	no
Safety Carrier Information	EIN Value could be taken from database	text	yes	yes
Safety Carrier Information	Safety carrier company name Value could be taken from database	text	yes	no

Required documents

Document types are a single global library shared by every process (see Document Types). Choose whether each document is required and whether its configured extraction fields should populate case information.

Bill of Sale

Required document

required

Use information from this document to populate case information No

No extraction fields are configured for this Document Type. Add them in Document Types before selecting Yes.

Form 2290 Schedule 1

Required document

required

Use information from this document to populate case information Yes

IRP Cab Card

Required document

required

Use information from this document to populate case information Yes

Lease Agreement

Required document

required

Use information from this document to populate case information No

No extraction fields are configured for this Document Type. Add them in Document Types before selecting Yes.

Proof of Address

Required document

required

Use information from this document to populate case information Yes

Vehicle Title

Required document

required

Use information from this document to populate case information Yes

Verification checks

Select the developer-owned checks that apply to this process. The system finds and evaluates the relevant required information and uploaded document values automatically.

VIN verification — VIN must match across case information and uploaded documents.
EIN verification — EIN / Tax ID must match across all available sources.
Company name verification — Company name must match across all available sources.
Address verification — Business address must match across all available sources.
Required fields completed — Every required information field must contain a value.
Required documents uploaded — Every required document must be uploaded and not rejected.

Checklist

Define the manual actions a Safety Manager completes for each case. Required items block the case from being marked Completed; internal items remain visible only to staff.

Confirm correct IRP account
required before completion Related document: Form 2290 Schedule 1
Confirm correct fleet
required before completion internal only Related document: Bill of Sale
Verify VIN
optional internal only Related document: IRP Cab Card
Verify title ownership
required before completion Related document: IRP Cab Card
Confirm Form 2290
required before completion internal only Related document: Lease Agreement
Verify registered weight
required before completion internal only Related document: Proof of Address
Complete Illinois supplement
required before completion internal only Related document: Vehicle Title
Submit supporting documents
required before completion internal only Related document: Lease Agreement
Review invoice
required before completion internal only Related document: Form 2290 Schedule 1
Confirm payment
required before completion internal only Related document: Form 2290 Schedule 1
Save registration
required before completion internal only Related document: Lease Agreement
Save cab card
required before completion internal only Related document: Proof of Address
Confirm plate issuance
required before completion internal only Related document: Form 2290 Schedule 1

Form Instructions

Add the instructions a Safety Manager follows in the Form Preparation step.

1

Instruction form.
2

Verify IRP Account Instruction: Confirm the customer's Firm Number, Fleet Number and registration year before starting the supplement. Administrator can attach: Screenshot Link PDF Example Warning
3

Review Vehicle Documents Verify the vehicle title and Form 2290 before entering information.
4

Open Illinois IRP Supplemental Open the Illinois IRP Supplemental portal and select Add Vehicle.
5

Enter Vehicle Information

Output Documents / Credentials

Define what the Safety Manager must receive from the agency or portal at the end of this process. These results are separate from documents collected from the customer.

Registration Document

Registration plate

Required before completion Sensitive Expiration date required
Cab Card Document

Required before completion
License Plate Number / identifier

test description

Required before completion

Preview and Publish

Review the complete configuration before making this version available to Safety Managers.

Active

Process Summary

IRP Illinois Add Vehicle to Existing IRP Fleet

Description: Configured
Required Information: 27 fields
Required Documents: 6
Verifications: 6
Checklist: 13 items
Instruction Steps: 5
Forms: 1
Completion Requirements: 15

Preview as Safety Manager

This version is immutable. Clone it to make changes.